Late Fee Manager works seamlessly with Quickbooks & Xero

How Late Fee Manager works

LFM reviews all unpaid invoices in your Quickbooks/Xero account nightly. This is done shortly after midnight in your timezone, just as the date changes.

Based on your personalized settings, LFM automatically detects when a late fee invoice is necessary based on your late fee policy and the due dates that you specify.

LFM creates the late fee invoices for you and all of your invoices are pre-filled.

With email options enabled, the late fee invoices are automatically emailed directly to your customers.

Why you should use Late Fee Manager

Set it and forget it

Simply set up your fee policy and payment reminder settings, then let us go to work for you! Gone are the days of manually reviewing your accounts receivable for overdue payments, typing up emails or making those dreaded collection phone calls. Nothing motivates prompt payment like a late fee. Let us motivate your customers to pay on time while you focus on the important things

Make AR collections less personal

Maintaining client relationships and the tension of collection phone calls don't mix well. We add a buffer between you and your client as your late fee policy representatives.

Unparalleled ROI

We understand that smart small business owners are always looking for the best bang for their buck. That's why we are focused on a product that not only produces a return on your investment, but often pays for itself many times over.

Personalize your late fee policy

Set your late fee policy to charge customers fees the day after the due date, or apply as long of a grace period as you would like. Fee amounts can be set to a flat amount, a percentage of the balance, a combination of the two, or the greater amount (evaluated per invoice).

Automate payment reminder emails

Automate payment reminder emails to be sent out daily based on aging invoice due dates. You can personalize email templates for before, on and past due date reminders, allowing for a varying tone in each one.

Personalized email templates for payment reminders and late fee notifications

Our personalized email templates allow you to customize the emails we send to your customers on your behalf. You can customize email templates for four types of customer email notifications – Payment reminders sent before the invoice due date, payment reminders sent on the due date invoice, payment reminders sent after the invoice due date (recurring) and late fee charge invoice notifications. You can set the tone of each email to be playful, forceful, or whatever you see fit for your customer communications.

Selectively charge late fees by customer

Apply your late fee policy to all customers or just some. We allow you to easily select your problem payers and apply your late fee policy only as needed.

Visualize open and overdue AR trends

Our dashboard allows you to visualize your open and overdue balances over time. We also provide daily summaries of invoice counts, payment reminders and late fees sent daily.

What our users say about us

We are seeing desired results. People are spurred into action with a $35 late fee.

-I want to double down on my recent comment about LFMs effectiveness. Customers are getting off the snide and making payments.

Peter Bruu
Offsite DataSync

Nothing motivates prompt payment like a late fee

Automate your Accounts Receivable.

Stop wasting valuable time and resources by manually managing your AR. We create payment reminders and invoices, charge late fees/service charges, and email your customers for you. You simply set up your preferences in your Account Settings, and we take from there.

Sit back, relax and get paid.

In addition to all the time wasted, chasing overdue invoices simply does not work as well as the incentive provided by a late fee. Quite simply, late fees are the most efficient means to motivate prompt payment. We take the work out the process so you can focus on your business.

Increase your cash flow.

Overdue accounts and a disrupted cash flow can choke a business and it's growth potential. Stop lending money for free. If you you are out money owed for a period of time, with our service you are at least compensated for it like any other business or institution.